Copyright Guidelines

Thank you for your interest in publishing items from the J. Willard Marriott LIbrary Special Collections. We encourage reuse of the rare and unique materials housed within the division. 

If you are interested in publishing materials from Special Collections, we ask that you sign a Use Agreement. Please note (as indicated in Section 2A of the Use Agreement) that "It is the responsibility of the applicant to obtain permission from the owner of the copyright (the institution, creator, author, or his/her transferees, heirs, legatees, or literary executors)." The Use Fee that Special Collections charges is waived for University of Utah community members and nonprofit or educational institutions. The fee is assessed in order to support the maintenance and preservation of the collections in both physical and digital formats; it is not a permission to publish fee. 

It is rare for the library to be the rightsholder of the primary source materials that we steward. Special Collections staff does not conduct research to determine copyright holders, nor do we provide donor contact information. If you are looking for information on donors, sources such as obituaries, social media, and varieties of web searches (eg. try including nicknames, city of residence, spouse name, etc.) can be helpful. Special Collections does not license or provide permission to publish for any items in the collection. We do not provide legal advice regarding the reuse of our materials nor can we sign any other institution's forms regarding use or copyright. If you would like legal advice, please consult the legal counsel associated with your organization or publisher. 

There are resources within the collection that you can consult in order to determine the copyright status of an item. The Collections Acquisitions Information in the "Administrative Information" section of finding aids indicates the source or donor of the collection. We provide as much copyright and creator information as we have in the finding aids, as well as in the creator or donor field in the metadata for digitized items in the online digital library. You may have to come in to look at an item in order to determine more information about the copyright holder; please schedule an appointment

The following resources may be helpful, however, they do not constitute legal advice:
- Copyright Determination Slider from the American Library Association
- Fair Use Evaluator from the American Library Association
-The Public Domain by Stephen Fishman (online access for students, staff, and faculty at the U. 
-The Public Domain by Stephen Fishman (on Amazon)
-Getting Permission Online & Off by Richard Stim (online access for students, staff, and faculty at the U)
-Getting Permission Online & Off by Richard Stim (on Amazon)

Please cite images, text, or audiovisual items from our collection in the following way: 

Collection Name, Collection Number, Box Number, Folder Number. Special Collections, J. Willard Marriott Library, The University of Utah. 

Questions? Contact us!