Bulletin Board Policy

POLICY: Posting of Signs, Notices and Posters by Members of the University Community

Policy Scope 

To outline policies for posting signs, notices, posters, and other materials in the public spaces of the Marriott Library. 

1. Policy
   
   1. The library provides reasonable space for the posting of signs, notices and posters on public bulletin boards located in the Knowledge Commons, Book Arts Studio, and Graduate Reading Room, by members of the University community and their organizations. 
   2. Such signs, notices and posters may deal with any subject matter including, but not limited to, notices of 
      meetings or events and expressions of positions and ideas on social or political topics and must clearly 
      identify the author or sponsor of the materials. 
   3. Such signs, notices and posters must be taken to the Union desk for approval. After receiving the approval stamp at the Union posters and notices may be posted on the bulletin boards at the Marriott Library. Items not approved and stamped for posting will be removed.
   4. Library created materials may be posted to the bulletin boards without University Approval if items relate directly to the library, its mission, or programs.
   5. Library employees will refrain from posting personal signs, notices, and posters in public library spaces unless approved and stamped for inclusion on the designated bulletin boards.
   6. One sign, notice, or poster per event may be posted on each library bulletin board.
   7. Any sign, notice, or poster will be removed fifteen days following the approval date or at the conclusion of the event being advertised.
2. References
   1. University Policy 1-007: University Speech Policy
      
      V: Signs, Literature, and Structures
      
      Members of the University community and their organizations may also post signs, notices and posters on designated bulletin boards and kiosks maintained by the academic and administrative departments of the University subject to the approval and reasonable limitations of the appropriate departments. Colleges and departments may adopt reasonable time regulations limiting the time for display of signs, notices and posters on bulletin boards maintained by colleges and departments to maximize everyone's opportunity to use designated areas for signs, notices and posters and may prohibit attaching signs, notices or posters to walls and other surfaces in order to prevent damage to walls and other surfaces.
      
      Any sign, notice or poster posted on campus must contain a visible expiration date, a date after which the sign, notice or poster may be removed, not to exceed fifteen (15) calendar days from the date of posting. For purposes of this regulation, a visible expiration date shall be either a stamped expiration date by the Office of the Dean of Students or official of the college or department responsible for the area where the sign, notice or poster is posted or a legible date placed in the lower right hand corner of the sign, notice or poster by the person or organization posting the sign, notice or poster. University maintenance personnel or other University officials may remove any signs, notices and posters which do not contain a visible expiration date as defined by this section.
      
      The Dean of Students may grant permission to post signs, notices and posters for a period longer than fifteen (15) calendar days where it is shown that there is good reason for the signs, notices or posters to remain in place for a longer period; but in no case shall the signs, notices or posters be allowed to remain posted beyond the end of the academic semester or fifteen (15) calendar days from the date of posting whichever comes later.
3. Responsible
   1. Policy owner: Library Facilities
   2. Policy approved by: 
      1. Council: August 14, 2014
      2. Executive Council: 2009
4. History
   1. Revised: August 30, 2017 Executive Committee
   2. Updated: May 26, 2020
   3. Approved by Marriott Library Executive Committee June 8, 2020.
   4. Updated: June 1, 2023
   5. Approved by Marriott Library Executive Committee, June 5, 2023