Marriott Library Classroom Policy

• Classrooms must be reserved to use them.
• Posted room capacities must be observed.
• Additional tables and seating to increase capacity are not available for classrooms.
• Mobile furnishings should be left in an orderly arrangement for the next course or event.
• When reserving a room for a semester-long course, the projected course enrollment must be at least two-thirds of the capacity of the classroom. Courses with final enrollment below two-thirds of the capacity will retain a right to use a room but may be asked to move to a lower-capacity room instead. Petition for exceptions with compelling reason may be considered by Events & Scheduling.
• Be respectful of others and aware that spaces are not soundproof.
• Any patron, including public visitors, must observe all Marriott Library Patron Policies and Responsibilities.
• Any patron, including public visitors, whose reservations or behaviors violate these policies, may be subject to review, their reservation(s) may be subject to cancellation, and their access to the scheduling system removed.
• Rooms must be left in good order for the next user.
• Audio equipment setup cannot be modified, rearranged, or unplugged without assistance from library employees.
• For audiovisual and technology-related issues, contact the Library Events & Scheduling team.
• Check the Rooms & Spaces page to determine what is available in computer classrooms before requesting a room.
  • PC Classrooms run on the Windows operating system.
  • Mac Classrooms run on the OS operating system.
  • A request to install new software on any classroom computer or laptop must be made a minimum of two weeks in advance of use.
• Food is permitted in classrooms but catered events cannot be accommodated in classrooms.
• All waste should be sorted into recycling and landfill containers.
• If you spill something, please notify a library employee immediately so that we can clean it up quickly.
• If there is a conflict with your reservation or an issue with the space, contact the Library Events & Scheduling team or Library Information & Operations or Knowledge Commons

For the purpose of this policy,

• Reservations by type:
  • "University Course": Offered by a degree or certificate granting program at the University of Utah.
  • "Library Class": Instruction session(s) taught or co-created by an employee of the Marriott Library for the purpose of learning library research and technology skills or to obtain information about library services and resources.
  • "Single Event": All advanced reservations made more than 24 hours in advance and that are not for a University Course or Library Class, including but not limited to lectures, meetings, workshops, or trainings.
• Groups by type:
  • "University Department": A University of Utah academic unit (including colleges, schools, departments, and free-standing divisions), administrative office of academic units, general university administration, Continuing Education, and any other service, agency, and function of the university (including an institute, center, program, council, and faculty).
  • "Recognized Student Organization": All student groups who register with and receive recognition from Student Leadership & Involvement.
  • "Student Group": An organization authorized by faculty, council, or the administrative head of a University Department in which University of Utah students are eligible for membership.
  • "Sponsored Group": An organization independent of the University of Utah whose use of Marriott Library space is overseen by a University Department or Student Group and is consistent with the mission of the University and Library.

• University-scheduled

• Lecture Classrooms: MLIB 1130, 1150, 1160 (PC lab), 1715, 1725, and 1735 (PC lab).
• To request a semester-long reservation for one of these rooms, contact The Office of the Registrar – Academic & Event Scheduling.
• For day-of use or a one-time reservation, contact the Library Events & Scheduling team or Library Information & Operations or Knowledge Commons desks.  

• Library-scheduled

• Lecture Classrooms: MLIB 1008, 1009, 1110, 1120 (MAC lab), 1140, 1170, 1745 (MAC lab), 2008, 2130N Hoopes Seminar Room, and 5220.

• Semester-long and half-semester University Course reservations, including course-integrated library classes, may be scheduled one (1) year in advance. For example, a Fall semester reservation may be scheduled on or after the first day of the preceding Fall semester.
• All other Library Class reservations may be scheduled one (1) semester—fall, spring, and summer—in advance. (For example, a Fall semester reservation may be scheduled on or after the first day of the preceding Summer semester.)
• University Department, Recognized Student Organization, Student Group, and Sponsored Group Single Event reservations—including but not limited to lectures, meetings, workshops, or trainings—may be scheduled on or after the date the Office of the Registrar opens up meeting/event scheduling for the upcoming semester.
• Recognized Student Organization and Student Group Single Event reservations intended for general study will follow the group study room scheduling parameters.
• Teaching Assistants (TA’s) or the equivalent, may request recurring reservations to use a classroom for study sessions on or after the University Registrar locks the upcoming semester classroom schedule.
• Other study sessions may be scheduled for students up to 24 hours in advance if a study group size would exceed study room capacity, or there is a particular academic need to use a classroom.
• Exceptions to these advanced reservation timeframes will be considered on a case-by-case basis. Submit your request to the Marriott Library Events & Scheduling team .
• Specialty Classrooms: MLIB 1100A Active Classroom, 1705F ProtoSpace, 2751 Digital Matters, and 4390 Dee Special Collections Classroom.
• 1100A Active Classroom
• 1100A Active Classroom may be scheduled for University Courses that require a furniture free space.
• Semester-long and half-semester University Course reservations, including course-integrated library classes, may be scheduled one (1) year in advance.
• University Department, Student Group, and Sponsored Group Single Event reservations—including but not limited to lectures, meetings, workshops, or trainings— may be scheduled on or after the University Registrar locks the upcoming semester classroom schedule.
• To make a reservation, contact the Marriott Library Events & Scheduling team.
• MLIB 1705F ProtoSpace
• ProtoSpace 1705F may be scheduled for University Courses if the class are working directly with a library team or utilizing technology or services provided in the space.
• Semester-long and half-semester University Course reservations, including course-integrated library classes, may be scheduled one (1) year in advance.
• University Department, Student Group, and Sponsored Group Single Event reservations—including but not limited to lectures, meetings, workshops, or trainings— may be scheduled on or after the University Registrar locks the upcoming semester classroom schedule.

• Training on equipment and technology may be required prior to scheduling
• To make a reservation, contact the Marriott Library Events & Scheduling team. Final approval will be made in conjunction with the Head of Creativity and Innovation Services.

• MLIB 2751 Digital Matters
  • Digital Matters 2751 may be scheduled for University Courses if the class are working directly with a library team or utilizing technology or services provided in the space.
  • Semester-long and half-semester University Course reservations, including course-integrated library classes, may be scheduled one (1) year in advance.
  • University Department, Student Group, and Sponsored Group Single Event reservations—including but not limited to lectures, meetings, workshops, or trainings— may be scheduled on or after the University Registrar locks the upcoming semester classroom schedule.
  • Training on the data visualization wall required prior to uassisted use of the technology.
  • To make a reservation, contact the Marriott Library Events & Scheduling team.
• MLIB 4390, Lawrence T. Dee & Janet T. Dee Special Collections Classroom

• University Department, Recognized Student Organization, Student Group, and Sponsored Group Single Event reservations—including but not limited to lectures, meetings, workshops, or trainings— may be scheduled on or after the University Registrar locks the upcoming semester classroom schedule.  
• To make a reservation, contact the Marriott Library Events & Scheduling team.

• There are no scheduling fees charged for classroom use by University Courses, Library Classes, Public University of Utah Events, Marriott Library Events, Recognized Student Organizations, and Student Groups.
• Groups and individuals not formally part of the University or Utah may not use/schedule Marriott Library classrooms.
• Fees may apply to all private or public events, excluding official University courses, that require audiovisual and technical assistance, on-site event support, or excessive cleaning.
• Cancellations
  • Must be made in writing no less than 24 hours prior to the reservation date and sent to the Marriott Library Events & Scheduling team.

• Any negotiated fees will be charged if a cancellation is not made 24 hours prior to the reservation dates.

• Patrons with a reservation will be contacted by email or phone prior to any change or cancellation. In the event that correct information was not provided, the reservation may be changed or cancelled without notification.
• Situations when a reservation may be changed or cancelled include, but are not limited to:

• Duplicate reservations for the same course or event are made for multiple Marriott Library classrooms, or for a Marriott Library classroom and a University classroom,
• A recurring reservation is not used consistently,
• Class enrollment or event attendance is not compatible with the classroom capacity,
• A lecture course is scheduled in a computer classroom.
• The required software is available on both Mac and PC computers, Marriott Library reserves the right to change reservations to a comparable classroom, if deemed necessary by the Library Events & Scheduling team.

Policy References

• Marriott Library Food and Drink Policy
• Marriott Library Patron Policies and Responsibilities

 

Reviewed and approved by Marriott Library Executive Committee April 26, 2021.

Reviewed and approved by Marriott Library Executive Committee June 5, 2023.

Reviewed and approved by Marriott Library Executive Committee June 10, 2024.

Reviewed and approved by Marriott Library Executive Committee, July 13, 2026