Classrooms

Classrooms Reserved by Marriott Library Events & Scheduling
MLIB 1009, 1110, 1120, 1140, 1170, 1745, 2130N, 4390, and 5220

To make a reservation, please fill out our Classroom/Event Space Request Form.

Depending on the intended use, there is a limit to how far in advance a reservation can be made. Refer to the Classroom Policies for more information.

Please notify us of any cancellations. You may request changes by contacting the Events & Scheduling Manager.

Classrooms Reserved by the Office of the Registrar
MLIB 1130, 1150, 1160, 1715, 1725, and 1735

To request a semester-long or one-time reservation for one of these rooms, contact Office of the Registrar - Academic & Event Scheduling.

For day-of-use, contact the Library Events & Scheduling Manager, or Library Information Desk staff at 801-581-8558.

All classrooms are equipped with whiteboards, a projector and/or television, speakers, and HDMI laptop inputs.

Additional equipment is noted below.

• Presenter PC: 1009, 1110, 1130, 1150, 1160, 1170, 1715, 1725, 1725, 2008, 5220
• Presenter Mac: 1009, 1110, 1120, 1130, 1150, 1170, 1715, 1725, 1745, 2008, 5220
• Blu-Ray/DVD Player: 1009, 1110, 1120, 1140, 1150, 1160, 1170, 1715, 1725, 2008
• Hybrid Meeting Capability: 1130, 1150, 1160, 1170, 1715
• Wireless Airmedia Presentation: 1160, 1715, 4390
• Wireless Microphones (Check out at Knowledge Commons desk on Level 2): 1009, 1110, 1120, 1130, 1150, 1160, 1170, 2008
• Microsoft Surface Hub: 2130N

Policies and Responsibilities

• Classrooms must be reserved to use them.
• Be respectful of others and remember that spaces are not soundproof.
• Any patron, including public visitors, must observe all Marriott Library Patron Policies and Responsibilities .
• Any patron, including public visitors, whose reservations or behaviors violate these policies, may be subject to review, their reservation(s) may be subject to cancellation, and their access to the scheduling system removed.
• Personal belongings should not be left unattended at any time. If you notice items left unattended, immediately turn them in at the Lost and Found located at the Level 1 Information Desk near the West Entrance.
• Leave rooms in good order for the next user and sanitize the room after each use with provided supplies.
• Audio video equipment setup cannot be modified, rearranged, or unplugged without assistance from library employees.
• Food is permitted in classrooms. Respect the Marriott Library food and drink policies .
• All waste should be sorted into recycling and landfill containers.
• If you spill something, please notify a library employee immediately so that we can clean it up quickly.
• If there is a conflict with your reservation or an issue with the space, contact the Marriott Library Events & Scheduling team or Library Information & Operations at either library entrance desks.
• For audio visual and technology-related issues, submit an Audiovisual Issue Report Form or contact the Audiovisual Services Supervisor.

Definitions

(For the purpose of this policy)

• Reservations by type:
  • "University Course": Offered by a degree or certificate granting program at the University of Utah.
  • "Library Class": Instruction session(s) taught or co-created by an employee of the Marriott Library for the purpose of learning library research and technology skills or to obtain information about library services and resources.
  • "Single Event": All advanced reservations made more than 24 hours in advance and that are not for a University Course or Library Class, including but not limited to lectures, meetings, workshops, or trainings.
• Groups by type:
  • "University Department": A University of Utah academic unit (including colleges, schools, departments, and free-standing divisions), administrative office of academic units, general university administration, Continuing Education, and any other service, agency, and function of the university (including an institute, center, program, council, and faculty).
  • "Recognized Student Organization": All student groups who register with and receive recognition from Student Leadership & Involvement.
  • "Student Group": An organization authorized by faculty, council, or the administrative head of a University Department in which University of Utah students are eligible for membership.
  • "Sponsored Group": An organization independent of the University of Utah whose use of Marriott Library space is overseen by a University Department or Student Group and is consistent with the mission of the University and Library.

Rooms

• Posted room capacities must be observed.
• Mobile furnishings should be left in an orderly arrangement for the next course or event.
• Additional tables and seating to increase capacity are not available for classrooms or study rooms.
• When reserving a room for a semester-long course, the projected course enrollment must be at least two-thirds of the capacity of the classroom. Courses with final enrollment below two-thirds of the capacity will retain a right to use a room but may be asked to move to a lower-capacity room instead, if available. Petition for exceptions with compelling reason may be considered.

Access and Use of Scheduling System

• Library Events & Scheduling will grant access to the Marriott Library Scheduling System according to library policies and University affiliation.
• Library Events & Scheduling reserves the right to decline requests for access to the Scheduling System if no clear and appropriate purpose is determined. Access to the Scheduling System may be removed if reservations violate these policies.

Classrooms

• University-scheduled
  • MLIB 1130, 1150, 1160 (PC lab), 1715, 1725, and 1735 (PC lab)
    • To request a semester-long reservation for one of these rooms, contact The Office of the Registrar – Academic & Event Scheduling.
    • For day-of use or a one-time reservation, contact the Library Events & Scheduling team or Library Information & Operations at library entrance desks.
• Library-scheduled
  • To make a reservation, contact the Library Events & Scheduling team or your campus department scheduler.
  • Depending on the use, there is a limit to how far in advance a reservation can be made in Library-scheduled Classrooms:
  • MLIB 1009, 1110, 1120 (Mac lab), 1140, 1170, 1745 (Mac lab)
    • Semester-long and half-semester University Course reservations, including course-integrated library classes, may be scheduled one (1) year in advance. For example, a Fall semester reservation may be scheduled on or after the first day of the preceding Fall semester.
    • All other Library Class reservations may be scheduled one (1) semester—Fall, Spring, and Summer—in advance. For example, a Fall semester reservation may be scheduled on or after the first day of the preceding Summer semester.
    • University Department, Recognized Student Organization, Student Group, and Sponsored Group Single Event reservations—including but not limited to lectures, meetings, workshops, or trainings—may be scheduled on or after the date the Office of the Registrar opens up meeting/event scheduling for the upcoming semester.
    • Teaching Assistants (TA’s) or the equivalent, may request recurring reservations to use a classroom for study sessions on or after the University Registrar locks the upcoming semester classroom schedule.
    • Other study sessions may be scheduled for students up to 24 hours in advance if a study group size would exceed study room capacity, or there is a particular academic need to use a classroom.
    • Exceptions to these advanced reservation timeframes will be considered on a case-by-case basis. Submit your request to the Marriott Library Events & Scheduling team .
  • MLIB 2008, the Dumke Fine Arts and Architecture Library Classroom
    • This classroom may be scheduled for semester-long University Courses if they are offered by the College of Fine Arts or the College of Architecture + Planning.
    • Semester-long and half-semester University Course reservations, including course-integrated library classes, may be scheduled after College of Fine Arts and the College of Architecture + Planning have been set up to one (1) year in advance.
    • University Department, Recognized Student Organization, Student Group, and Sponsored Group Single Event reservations—including but not limited to lectures, meetings, workshops, or trainings— may be scheduled on or after the University Registrar locks the upcoming semester classroom schedule.
    • To make a reservation, contact the Marriott Library Events & Scheduling team . Final approval will be made in conjunction with the Fine Arts & Architecture Librarian.
  • MLIB 2130N, the Frances H. Hoopes Seminar Room
    • University Department, Recognized Student Organization, Student Group, and Sponsored Group Single Event reservations—including but not limited to lectures, meetings, workshops, or trainings— may be scheduled up to one semester in advance.
    • To make a reservation, contact the Marriott Library Events & Scheduling team .
  • MLIB 4390, The Lawrence T. Dee & Janet T. Dee Special Collections Classroom
    • University Department, Recognized Student Organization, Student Group, and Sponsored Group Single Event reservations—including but not limited to lectures, meetings, workshops, or trainings— may be scheduled on or after the University Registrar locks the upcoming semester classroom schedule.
    • To make a reservation, contact the Marriott Library Events & Scheduling team .
  • MLIB 5220
    • University Department, Recognized Student Organization, Student Group, and Sponsored Group Single Event reservations—including but not limited to lectures, meetings, workshops, or trainings— may be scheduled up to one semester in advance.
    • To make a reservation, contact the Marriott Library Events & Scheduling team .

Computer Software

• Check the Available Software website to determine what is available in computer classrooms.
  • PC Classrooms run on the Windows operating system.
  • Mac Classrooms run on the OS operating system.
• A request to install new software on any classroom computer or laptop must be made a minimum of eight weeks before the start of the semester.

Fees

• There are no scheduling fees charged for classroom use by University Courses, Library Classes, Public University of Utah Events, Marriott Library Events, Recognized Student Organizations, and Student Groups.
• Groups and individuals not formally part of the University or Utah may not use/schedule Marriott Library classrooms.
• Fees may apply to all private or public events, excluding official University courses, that require audiovisual and technical assistance, on-site event support, or excessive cleaning.
• Cancellations
  • Must be made in writing no less than 24 hours prior to the reservation date and sent to the Marriott Library Events & Scheduling team .
  • Any negotiated fees will be charged if a cancellation is not made 24 hours prior to the reservation dates.

Reservation Changes and Cancellations

• Patrons with a reservation will be contacted by email or phone prior to any change or cancellation. In the event that correct information was not provided, the reservation may be changed or cancelled without notification.
• Situations when a reservation may be changed or cancelled include, but are not limited to:
  • Duplicate reservations for the same course or event are made for multiple Marriott Library classrooms, or for a Marriott Library classroom and a University classroom,
  • A recurring reservation is not used consistently,
  • Class enrollment or event attendance is not compatible with the classroom capacity,
  • A lecture course is scheduled in a computer classroom.
• The required software is available on both Mac and PC computers, Marriott Library reserves the right to change reservations to a comparable classroom, if deemed necessary by the Library Events & Scheduling team.

Policy References

• Marriott Library Food and Drink Policy
• Marriott Library Patron Policies and Responsibilities

Written by Classroom Task Force: Greg Hatch (chair), Sara Malone, Scott Bigler, Jill Moriearty, Robert Nelson, Ian Godfrey, Jacob Reed.

Approved by Classroom Task Force on 27-August-2014 (web link corrections made on 4-Sep-2014). Updated and approved on 2-December-2014.

Approved by EC on 18-Aug-2014 and 27-August-2014. Updates approved on 8-December 2014.

Revised and approved by EC to include University Events. 23, February-2015.

Revised by Library Building Committee December 2016. Ian Godfrey (Chair), Tracy Medley, Scott Bigler, Diane Griffiths, Luke Leither, April Love, Todd Samuelson, Devin Donaldson, and Sara Malone.

Approved by the Executive Committee January 23, 2017.

Revised by Library Facilities and Library Events & Scheduling October 18, 2018

Approved by the Executive Committee October 22, 2018

Revised by Library Facilities and Library Events & Scheduling February 3, 2019

Revised by Library Facilities and Library Events & Scheduling May 26, 2020

Reviewed and approved by Marriott Library Executive Committee June 8, 2020.

Revised by Library Facilities and Library Events & Scheduling April 20, 2021.

Reviewed and approved by Marriott Library Executive Committee April 26, 2021.

Reviewed and approved by Marriott Library Executive Committee June 5, 2023.

Reviewed and approved by Marriott Library Executive Committee June 10, 2024.