Classrooms & Study ROom Policy

MARRIOTT LIBRARY CLASSROOMS & STUDY ROOMS 

The J. Willard Marriott Library provides the University community with a variety of spaces for individual and collaborative research, study, and instruction. Classrooms and study rooms information

Classrooms, study rooms, and other reservable space are intended to be used for educational purposes and the legitimate business of the University. Current University of Utah students, faculty, and staff have priority in the use of library resources, services, and facilities. Public visitors may use these classrooms and study rooms only as participants in University or Library-sponsored activities.  

Speciality classrooms  are funded primarily from student computing fees and donations and are for the use of University of Utah students, faculty, and staff. 

Policies and responsibilities                                                            

  • Classrooms, study rooms, and other reservable spaces must be reserved to use them. 
  • Be respectful of others and remember that spaces are not soundproof.
  • Any patron, including public visitors, must observe all Marriott Library Patron Policies and Responsibilities.
  • Any patron, including public visitors, whose reservations or behaviors violate these policies, may be subject to review, their reservation(s) may be subject to cancellation, and their access to the scheduling system removed.
  • Personal belongings should not be left unattended at any time. If you notice items left unattended, immediately turn them in at the Lost and Found located at the Level 1 Information Desk near the West Entrance.
  • Leave rooms in good order for the next user and sanitize the room after each use with provided supplies.
  • Audio video equipment setup cannot be modified, rearranged, or unplugged without assistance from library employees.
  • Food is permitted in classrooms and study rooms. Respect the Marriott Library food and drink policies.
  • All waste should be sorted into recycling and landfill containers.
  • If you spill something, please notify a library employee immediately so that we can clean it up quickly.
  • If there is a conflict with your reservation or an issue with the space, contact the Marriott Library Events & Scheduling team or Library Operations & Protection Services at either library entrance desks.
  • For audio visual and technology-related issues, contact the Knowledge Commons Desk located on level 2.

Definitions

For the purpose of this policy,

  • Reservations by type:
    • "University Course": Offered by a degree or certificate granting program at the University of Utah.
    • "Library Class": Instruction session(s) taught or co-created by an employee of the Marriott Library for the purpose of learning library research and technology skills or to obtain information about library services and resources.
    • "Single Event": All advanced reservations made more than 24 hours in advance and that are not for a University Course or Library Class, including but not limited to lectures, meetings, workshops, or trainings.
  • Groups by type:
    • "University Department": A University of Utah academic unit (including colleges, schools, departments, and free-standing divisions), administrative office of academic units, general university administration, Continuing Education, and any other service, agency, and function of the university (including an institute, center, program, council, and faculty).
    • "Recognized Student Organization": All student groups who register with and receive recognition from Student Leadership & Involvement.
    • "Student Group": An organization authorized by faculty, council, or the administrative head of a University Department in which University of Utah students are eligible for membership.
    • "Sponsored Group": An organization independent of the University of Utah whose use of Marriott Library space is overseen by a University Department or Student Group and is consistent with the mission of the University and Library.

Rooms 

  • Posted room capacities must be observed.
  • Mobile furnishings should be left in an orderly arrangement for the next course or event.
  • Additional tables and seating to increase capacity are not available for classrooms or study rooms.
  • When reserving a room for a semester-long course, the projected course enrollment must be at least two-thirds of the capacity of the classroom. Courses with final enrollment below two-thirds of the capacity will retain a right to use a room but may be asked to move to a lower-capacity room instead, if available. Petition for exceptions with compelling reason may be considered.
     

Access and Use of Scheduling System

  • Library Events & Scheduling will grant access to the Marriott Library Scheduling System according to library policies and University affiliation.
  • Library Events & Scheduling reserves the right to decline requests for access to the Scheduling System if no clear and appropriate purpose is determined. Access to the Scheduling System may be removed if reservations violate these policies.
     

CLASSROOMS 

  • University-scheduled
    • Lecture Classrooms: MLIB 1130, 1150, 1160 (PC lab), 1715, 1725, and 1735 (PC lab).
    • To request a semester-long reservation for one of these rooms, contact The Office of the Registrar – Academic & Event Scheduling.
    • For day-of use or a one-time reservation, contact the Library Events & Scheduling team or Library Operations & Protection Services at library entrance desks.
  • Library-scheduled
    • Lecture Classrooms: MLIB 1140, 1170, 2008, and 5220.
    • Specialty Classrooms: MLIB 1008, 1009 (VR), 1110 (MAC lab), 1120 (MAC lab), 1705A (Zoom Instruction Room), 1745 (MAC lab), and 2751 ProtoSpace (visualization wall).
    • Single Event Classrooms and Meeting Rooms: 2130N Hoopes Seminar Room, 2753 Learning Space, and 4390 Dee Special Collections Classroom.
    • To make a reservation, contact the Library Events & Scheduling team or your campus department scheduler.
    • Depending on the use, there is a limit to how far in advance a reservation can be made in Library-scheduled Classrooms:
      • Semester-long and half-semester University Course reservations, including course-integrated library classes, may be scheduled one (1) year in advance. For example, a Fall semester reservation may be scheduled on or after the first day of the preceding Fall semester.
      • All other Library Class reservations may be scheduled one (1) semester—fall, spring, and summer—in advance. (For example, a Fall semester reservation may be scheduled on or after the first day of the preceding Summer semester.)
      • University Department, Recognized Student Organization, Student Group, and Sponsored Group Single Event reservations—including but not limited to lectures, meetings, workshops, or trainings—may be scheduled on or after the date the Office of the Registrar opens up meeting/event scheduling for the upcoming semester (instead of University Registrar locks the upcoming semester classroom schedule.)
      • Teaching Assistants (TA’s) or the equivalent, may request recurring reservations to use a classroom for study sessions on or after the University Registrar locks the upcoming semester classroom schedule.
        Other study sessions may be scheduled for students up to 24 hours in advance if a study group size would exceed study room capacity, or there is a particular academic need to use a classroom.
      • Exceptions to these advanced reservation timeframes will be considered on a case-by-case basis. Submit your request to the Marriott Library Events & Scheduling team.
    • MLIB 1705A, Zoom Instruction Room
      • University Department, Recognized Student Organization, Student Group, and Sponsored Group Single Event reservations—including but not limited to lectures, meetings, workshops, or trainings— may be scheduled on or after the University Registrar locks the upcoming semester classroom schedule.
      • To make a reservation, contact the Marriott Library Events & Scheduling team.
    • MLIB 2008, the Dumke Fine Arts and Architecture Library Classroom
      • This classroom may be scheduled for semester-long University Courses if they are offered by the College of Fine Arts or the College of Architecture + Planning.
      • Semester-long and half-semester University Course reservations, including course-integrated library classes, may be scheduled after College of Fine Arts and the College of Architecture + Planning have been set up to one (1) year in advance.
      • University Department, Recognized Student Organization, Student Group, and Sponsored Group Single Event reservations—including but not limited to lectures, meetings, workshops, or trainings— may be scheduled on or after the University Registrar locks the upcoming semester classroom schedule.
      • To make a reservation, contact the Marriott Library Events & Scheduling team. Final approval will be made in conjunction with the Fine Arts & Architecture Librarian.
    • MLIB 2130N, the Frances H. Hoopes Seminar Room
      • University Department, Recognized Student Organization, Student Group, and Sponsored Group Single Event reservations—including but not limited to lectures, meetings, workshops, or trainings— may be scheduled up to one semester in advance.
      • To make a reservation, contact the Marriott Library Events & Scheduling team.
    • MLIB 2751 ProtoSpace™
      • ProtoSpace™ 2751 may be scheduled for University Courses if the class are working directly with a library team or utilizing technology or services provided in the space.
      • Semester-long and half-semester University Course reservations, including course-integrated library classes, may be scheduled one (1) year in advance.
      • University Department, Student Group, and Sponsored Group Single Event reservations—including but not limited to lectures, meetings, workshops, or trainings— may be scheduled on or after the University Registrar locks the upcoming semester classroom schedule.
      • Training on the data visualization wall required prior to uassisted use of the technology.
      • To make a reservation, contact the Marriott Library Events & Scheduling team. Final approval will be made in conjunction with the Head of Creativity and Innovation Services and the Digital Matters Director.
    • MLIB 2753 Learning Space
      • University Department, Registered Student Organization with a valid University chartfield, and Sponsored Group Single Event reservations—including but not limited to classes lectures, meetings, workshops, or trainings—may be scheduled 120 days in advance.
      • There is a $100.00 fee for each single event that is not a University Course, Library Class, or Library sponsored event.
      • To make a reservation, contact the Marriott Library Events & Scheduling team.
    • MLIB 4390, The Lawrence T. Dee & Janet T. Dee Special Collections Classroom   
      • University Department, Recognized Student Organization, Student Group, and Sponsored Group Single Event reservations—including but not limited to lectures, meetings, workshops, or trainings— may be scheduled on or after the University Registrar locks the upcoming semester classroom schedule. 
      • To make a reservation, contact the Marriott Library Events & Scheduling team.
    • MLIB 5220
      • University Department, Recognized Student Organization, Student Group, and Sponsored Group Single Event reservations—including but not limited to lectures, meetings, workshops, or trainings— may be scheduled up to one semester in advance.
      • To make a reservation, contact the Marriott Library Events & Scheduling team.

 Computer Software

  • Check the Available Software website to determine what is available in computer classrooms.
    • PC Classrooms run on the Windows operating system.
    • Mac Classrooms run on the OS operating system.
  • A request to install new software on any classroom computer or laptop must be made a minimum of two weeks in advance of use.

Fees

  • There are no scheduling fees charged for classroom use by University Courses, Library Classes, Public University of Utah Events, Marriott Library Events, Recognized Student Organizations, and Student Groups.
  • Groups and individuals not formally part of the University or Utah may not use/schedule Marriott Library classrooms.
  • Fees may apply to all private or public events, excluding official University courses, that require audiovisual and technical assistance, on-site event support, or excessive cleaning.
  • Cancellations
    • Must be made in writing no less than 24 hours prior to the reservation date and sent to the Marriott Library Events & Scheduling team.
    • Any negotiated fees will be charged if a cancellation is not made 24 hours prior to the reservation dates.

Reservation Changes and Cancellations

  • Patrons with a reservation will be contacted by email or phone prior to any change or cancellation. In the event that correct information was not provided, the reservation may be changed or cancelled without notification.
  • Situations when a reservation may be changed or cancelled include, but are not limited to:
    • Duplicate reservations for the same course or event are made for multiple Marriott Library classrooms, or for a Marriott Library classroom and a University classroom,
    • A recurring reservation is not used consistently,
    • Class enrollment or event attendance is not compatible with the classroom capacity,
    • A lecture course is scheduled in a computer classroom.
  • The required software is available on both Mac and PC computers, Marriott Library reserves the right to change reservations to a comparable classroom, if deemed necessary by the Library Events & Scheduling team.

STUDY ROOMS

  • All study rooms require a reservation MLIB 1738D, 1750A, 1750B, 1750C, 1750D, 2101, 2103, 2105, 2130A-M, 2130P-S, 2130U, 2400A*, 2400B*, 2400C*, 2400D*, 2500D, 2752A, 2752B. 3300A, 3300B, 3300C, 3300D, and 4000A Tanner Alcove*.
  • 2400A, 2400B, 2400C, 2400D,  2400 Flex Space, and the Tanner Alcove are open air, semi enclosed spaces without total privacy.
    • Reservations can be made by any University of Utah student. Ask for assistance at either Library Information Desk at the entrances or make a reservation by logging into the Scheduling System. 
    • Study rooms can be used by individual students or student groups.
    • Reservations for study rooms may be scheduled up to 10 days in advance for student study.
    • A total of 3 hours per day may be scheduled by an individual student.
    • Students cannot split reservation hours into small blocks with breaks in between to monopolize rooms longer than 3 hours.
    • Study rooms may not exceed posted capacities.
    • In the event that a study room is not claimed by the reservation holder within 15 minutes of the beginning of the reservation, the reservation will be considered void and the room will become available to another student on a first-come, first-served basis.
Specialty Study Rooms
  • All specialty rooms require a reservation (MLIB 2400 Flex Space, 2500B Simple Video Studio, 2500C Music Room, 2750A Podcast Booth, and 2750B Podcast Booth).
    • Reservations can be made by University of Utah students, faculty, or staff member can make reservations. Ask for assistance at either Library Information Desk at the entrances or make a reservation by logging into the Scheduling System. 
    • Specialty Study Rooms can be used by individuals or groups.
    • Each specialty room has posted maximum reservation time specifications in the scheduler.
    • Reservations for specialty rooms may be scheduled up to 10 days in advance.
    • Reservation limits should not be split into small blocks with breaks in between to monopolize rooms longer than the posted limit.
    • Specialty rooms may not exceed posted capacities.
    • In the event that a study room is not claimed by the reservation holder within 15 minutes of the the beginning of the reservation, the reservation will be considered void and the room will become available to another patron on a first-come, first-served basis.
    • 3400C (Family Study Room) and 3400D (Family Study Room) do not require a reservation prior to use. They are first-come first-served study spaces in the Family Reading Room for University of Utah students, faculty, or staff parents/guardians and their children.
Fees
  • There are no scheduling fees charged for use of study rooms or specialty study rooms.
  • Non-University affiliated organizations may not use/rent Marriott Library study rooms.
  • Cancellations should be made in a timely matter so spaces can be released to students looking for a room.
     

Policy References

Written by Classroom Task Force: Greg Hatch (chair), Sara Malone, Scott Bigler, Jill Moriearty, Robert Nelson, Ian Godfrey, Jacob Reed.

Approved by Classroom Task Force on 27-August-2014 (web link corrections made on 4-Sep-2014). Updated and approved on 2-December-2014.

Approved by EC on 18-Aug-2014 and 27-August-2014. Updates approved on 8-December 2014.

Revised and approved by EC to include University Events. 23, February-2015.

Revised by Library Building Committee December 2016. Ian Godfrey (Chair), Tracy Medley, Scott Bigler, Diane Griffiths, Luke Leither, April Love, Todd Samuelson, Devin Donaldson, and Sara Malone.

Approved by the Executive Committee January 23, 2017.

Revised by Library Facilities and Library Events & Scheduling October 18, 2018

Approved by the Executive Committee October 22, 2018

Revised by Library Facilities and Library Events & Scheduling February 3, 2019

Revised by Library Facilities and Library Events & Scheduling May 26, 2020

Reviewed and approved by Marriott Library Executive Committee June 8, 2020.

Revised by Library Facilities and Library Events & Scheduling April 20, 2021.

Reviewed and approved by Marriott Library Executive Committee April 26, 2021.

Reviewed and approved by Marriott Library Executive Committee June 5, 2023.

Reviewed and approved by Marriott Library Executive Committee June 10, 2024.